At Public Finance by Women (PFW), we know that the strength of our network depends on the support and confidence of our members, affiliates and partners who proactively engage in the network and PFW’s activities.
To ensure that we communicate with our members, affiliates and partners through their preferred channels, and to enable us to share updates about our work, we need to collect different types of information, including personal data. We understand the trust that our members whether as individuals, affiliates or partners place in us when sharing their data, and we will always do our utmost to respect that trust and protect their personal information.
- We will only ever ask for what we really need to know.
- We will collect and use the personal data that you share with us transparently, honestly and fairly.
- We will always respect your choices around the data that you share with us and the communication channels that you ask us to use.
- We will put appropriate security measures in place to protect the personal data that you share.
- We will never sell your data.
Privacy notice and policy
Public Finance by Women (PFW) is a non-profit making organisation limited by guarantee, registered company number 11949991. Our organisation is data controller and processor of your information under the conditions of the Data Protection Act 2018.
PFW acts as act data controller with full transparency of the member, affiliate and partner data that it holds and manages. Responsibility concerning data subjects’ rights and any enquiries that they may have is led by the limited company for both parts of the organisation.
At Public Finance by Women (PFW) we take your privacy very seriously and we're committed to protecting your personal information that you’ve shared with us. This underpins all our activity and engagement with members, affiliates and partners. It is a vital part of our work.
The statement below explains how we collect and use the information which you give us.
Our aim is to safeguard your privacy whilst providing a personalised and valuable experience. Collecting personal information is necessary if we are to satisfy the expectations
and requirements of our members, affiliates and partners. It’s also a legal requirement for some of the things we do, such as processing subscriptions.
Our commitment to you:
- We will collect, process and use the personal data that you share with us in a way that is fair, transparent, and honest.
- We will only hold and use the personal data that you share with us in the ways you say we can.
- You have the right to amend or withdraw your consent about the ways in which we hold and use your personal data at any time.
- We will always respect your personal data rights as detailed in current data protection legislation.
- As a responsible organisation, we will always comply with our responsibilities and obligations as detailed in current data protection legislation.
- Where we have your consent to do so, we may share the information that you provide to us with other organisations with which we are working, for example, on thought leadership or research activities. We will tell you who they are when we ask for your consent to do this. If you don’t want us to share your data with them, you simply need to tell us. You can also amend your consent at any time by contacting Public Finance by Women (PFW).
- We will update the data that you have shared with us regularly, and ensure it is accurate.
- We will log all changes that we make to the personal data that you share with us. You can ask to see a record of the changes at any time.
- We will do all that we can to protect the personal data that you share with us through reasonable technical and organisational safeguards and measures.
- We will make sure we manage your data in line with the rights that you have under the 2018 Data Protection Act, including the right to object or restrict the ways in which we process your data, and your right to request the erasure of your data.
- We will always comply with the current UK Information Commissioner’s Office guidance.
All the data that we use is held in accordance with the requirements laid out in current data protection legislation. If you have any requests concerning your personal information or any questions about how we manage our data, please use contact details at the end of this policy. We will not charge for asking for this information.
Ways in which we use your personal information
In some areas of our website and other communications, we ask you to provide personal information that will enable us to enhance your site visit or contact you with information you request or that may be of interest to you, such as when you subscribe to the network. We also collect your details when you email or call us with an enquiry or complaint so we can respond effectively to you. We also collect information about the things you do on the website. This includes personal information such as your name, place of work, country of origin and email address.
We may analyse the personal information you provide and may make use of additional information sources to help us build a better profile of you. This helps us to understand you better, to improve the service we’re able to provide and to make sure our communications to you are as relevant as possible. We may also use your personal information to detect and reduce fraud and credit risk, helping to keep you, and us, as safe as we can.
We keep your personal information only for as long as required for the purposes for which it's supplied. Where your information is no longer required, we will always make sure it is disposed of in a safe and secure manner. Details of our data retention periods for the different types of personal data that we hold are held in our data protection policy.
We will only ever use your data in line with our commitments to you.
We will only ever contact you directly using the methods for which you have given your clear consent.
We want to give you as much control over the ways we communicate with you as possible. If you’d prefer, we did things differently – or even stop contacting you entirely – all communications from us will always explain how to opt out of future communications or change your preferences. Our aim is to give you complete control over how we use your personal data that you share with us.
How we hold and process your personal data
To ensure that we communicate with you through your preferred channels (e.g. email, phone or text message, you can update your preferences at any time.
To be compliant with the Data Protection Act 2018, we need to have a legal basis through which we may hold and process your data. For email and text messaging our legal basis for processing will be consent.
Sharing your data
We will never sell your details to other organisations.
If you’ve given your specific consent for us to share your data, we may share your contact details with research partners.
Keeping your details up to date
We know how much trust you place in us when you share your personal data. Because of that we place great importance on the security of your personal information and will always take appropriate precautions to protect it. This applies to the data that we hold, and the high level of digital security features that we use.
This website uses industry-standard software protection for secure financial transactions. Your personal information, such as your credit card number, name and address, is securely encrypted so that it cannot be read as the information travels over the internet. While on a secure page, such as our subscription form, the lock icon on web browsers becomes locked to indicate this. We never hold your credit card details on our website or in our own records.
Even with all these precautions, no data transmission over the internet can be guaranteed to be 100% secure. So, while we strive to protect your personal information, we cannot guarantee the security of any information which you disclose to us online and you must understand that you do so at your own risk.
We take care to protect your personal information. We take steps to ensure that access to personal information is restricted to employees who need it. We place a high degree of importance on protecting privacy and do all that we can do what to ensure your information is protected.
As part of our security measures, every time our website is accessed, we record the date, time and the IP address used. In some circumstances this may mean that these details are linked to the personal data you have shared. Sometimes the device used to access the website (e.g. mobile phone, tablet, laptop) may provide us with further information, such as the device and operating system. Using this information helps us to improve our site performance, for example by understanding the times of day and days of the week when we see peak traffic, and to assess the popularity of different areas of the site.
Internet-based transfers and processing
The internet works as a global environment. This means that using it to collect and process personal data often involves the international transmission of data, and on occasions processing of personal data by third parties (including social media companies) outside the European Economic Area.
Although this may happen, we can reassure you that the data will always be held securely and in line with the requirements of UK data protection legislation. However, we want you to be aware that by communicating electronically with us, you understand and agree to our processing of personal data in this way. If you do not agree to your personal data being processed by social media companies, please contact us using the details at the end of this policy.
This policy was drafted 18 April 2019.
Access to your personal information
Under the General Data Protection Regulation, you have the right to request and be sent:
- confirmation that your data is being processed;
- access to your personal data; and
- other supplementary information that we hold about you.
You can make a request by using the contact details at the end of this policy document. We will take steps to confirm your identity before releasing any information to you. We will not charge you for providing the information that you request. We will respond to your request within one calendar month of the request, unless there are exceptional circumstances.
Your rights and acceptance of this policy
Any personal information submitted via our websites is treated in accordance with current UK data protection legislation. To find out more about your entitlements under current and future data protection legislation, visit the Information Commissioner's website.
We will hold your personal information on our systems for as long as is appropriate for the activity that you are supporting (for example participating in the network). If you ask for your personal information to be deleted, we will manage your request in a transparent way, and in line with our data retention policy. We may, however, retain a secure anonymised record for research and analytical purposes.
We regularly review the data we hold to ensure it is held in line with consent of the person who shared it with us.
While we will take all reasonable steps to protect and secure your personal data, we cannot guarantee the confidentiality of any messages transmitted between you and us via email as these are potentially accessible by the public. We will not be liable to you or anyone else for any loss relating to any email message sent by you to us or by us to you.
Like many organisations, we can estimate how many members, affiliates and partners open our emails by counting how many have downloaded the images in them. We also track how many members, affiliates and partners click the links in our emails. By keeping track of which emails our members, affiliates and partners open and click, we can find out what content is popular, and respond appropriately with new and relevant tailored support. It also means for example, if a member – like you – appears to have stopped opening or clicking emails, we can ask them why. This feedback helps us to improve our website.
Phone (+44) 7802846656